HR Assistant, Luxembourg

Viking EMEA is actively expanding and to enhance our position on the market we are looking for the right person to join the team as the HR Assistant.

This is a great opportunity to start or develop your career in HR within a supportive, international environment.

In this role, you’ll work closely with our HR team, supporting both recruitment and day-to-day HR administration. You’ll gain hands-on experience across a variety of tasks, learn from experienced colleagues, and grow your skills along the way.

We’re looking for someone who is organised, detail-oriented, and enjoys helping others—someone who is comfortable juggling different tasks and thrives in a dynamic environment. If you’re curious, motivated, and eager to learn, we’ll be happy to support your development.

Responsibilities:

Recruitment:

• Help post job openings on different platforms
• Review applications and identify suitable candidates
• Coordinate interviews with candidates and hiring managers
• Keep our applicant tracking system (ATS) up to date
• Stay in touch with candidates and keep them informed throughout the process

Location & Package

This is an office-based role in Luxembourg, with no travel required, reporting directly to the HR Director.

As an entry-level position, we welcome candidates who may be at the beginning of their HR journey. We value potential, attitude, and willingness to learn as much as experience—our compensation reflects the junior level of the role, and we invest in helping you grow.

Qualifications and experience:

• Some experience in administrative roles is helpful (HR, recruitment, or payroll exposure is a plus, but not essential)
• Comfortable using MS Office (Word, Excel, Outlook)
• Fluent in English and French; and additional European languages are welcome

Personal characteristics:

• Well-organised with strong attention to detail
• Positive, hands-on, and ready to support wherever needed
• Friendly and service-oriented, with a proactive mindset
• Strong communication skills, both written and spoken
• Able to handle sensitive information with care and confidentiality
• Flexible and comfortable managing multiple tasks

Our offer:

A stable and reliable company

With over 30 years of experience, we’ve grown through changing times and challenges. We’re proud of our strong foundation and long-term perspective—and we’re looking for people who want to grow with us.

A supportive and welcoming environment

While we’re part of an international organisation, we’ve kept a close-knit, team-oriented atmosphere. You’ll collaborate with colleagues across different locations while feeling supported locally.

We believe in giving people the opportunity to learn, contribute, and build their careers. If you’re looking for a place where you can start your HR journey and truly develop, we’d love to hear from you.

Apply now and become part of our journey!